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Accurate and reliable financial records from booking to check-out are essential for your hotel's financial stability. Eptera’s accounting tools help you track all payments from the moment a reservation is created and provide flexible payment options for your guests.

With financial tracking and secure transaction management, Eptera ensures smooth operations and complete financial visibility for your team.

Account Details

Account Details

Eptera's Account screen keeps all financial account information organized in one place, allowing your team to manage balances, contacts, and transactions quickly and efficiently.

Pre-Accounting Transactionsment

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Frequently Asked Questions

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Hotel accounting procedures include managing and recording the daily financial activities of the hotel. These tasks are usually performed at the hotel's reception or front desk and include guest account management, daily revenue reporting, invoicing, collections, cash flow management, and credit card processing. Accounting is vital to maintaining the financial health of the hotel and ensuring the accuracy of financial data. Thanks to these processes, the hotel business can effectively track its income and expenses and continuously monitor its financial performance.

Hotel cash management includes the processes that organize and control the daily cash flow of the hotel. This management is carried out by the reception and financial services department, which keeps track of all cash movements in and out of the hotel. Effective cash management protects the financial health of the hotel and enables transparent operations by ensuring that cash is safely stored, bank transactions are carried out, and financial losses are prevented.

Via your hotel management system, you can easily manage the current transactions and credit folios in the current account of the hotel. In this way, you can keep track of payment transactions and credits in detail and keep transactions under control without a separate accounting module.      

End-of-day procedures in a hotel include recording daily guest and service transactions and determining the financial position. In this process, guest check-in/check-out, room charges, and all sales are recorded. The hotel's total income and expenses are then calculated to determine the end-of-day profit or loss. These procedures are important for monitoring and managing the financial health of the hotel.      

Hotel invoice follow-up is the process of recording, verifying, and paying invoices for goods and services purchased by the hotel. This process is carried out by the hotel's financial affairs department and is important for tracking debts, ensuring timely payments, and updating financial records. It is also used in budget management and financial planning processes.      

Reports commonly used in hotel front desk accounting procedures are vital for monitoring the hotel's finances and making management decisions. These reports are typically generated by hotel management software or accounting systems and used by finance managers and administrative managers. Daily revenue reports provide detailed information on revenue generated from various sources within the hotel, while guest account reports list detailed expenses and payments made by guests. Daily expense reports include the hotel's operating costs, from staff salaries to cleaning supplies, and cash reports track the amount of cash coming in and out of the hotel. These reports help hotel managers to understand the financial picture, analyze income and expenses, and make informed decisions about the business. They also play an important role in monitoring the financial performance of the hotel and taking necessary actions.