Prepare dozens of contracts in a single click with the price wizard!
Contract management ensures your bookings are created at the best price according to your pricing strategy and you can easily apply these strategies to all your business partners. Eptera Contract Management lets you apply special pricing for different customers groups and maximise your revenue. You do not need to share dozens of different price details with many agencies and get lost in crowded e-mails. Because Eptera is here to help.
Key Features
Contract wizard
Whether single, chain, individual, or group, manage all bookings.
Discount and campaign management
Get detailed reports based on all of the reservation card information.
Pricing by groups
Create instant contracts according to the specified parameters.
Income loss prevention
Promotion management is flexible.
Contract Management
What can it do?
Travel Agencies Stop Sale Special Cases Source Codes Segment Groups Sales Approval Reservation Group Rate Code Groups Quota Management Promotion Code Definitions Price and Availability Portal Sellers Packages New Records Markets Event Calendar Contract Wizard Contract Discounts and Supplements Contract Details Contract and Rate Codes Comission Templates Comission Report Cancellation & Option Rules Allotment and Guarantee List Agency Group Definitions Agency Discounts and Supplements
Agency Discounts and Supplements Agency Group Definitions Allotment and Guarantee List Cancellation & Option Rules Comission Report Comission Templates Contract and Rate Codes Contract Details Contract Discounts and Supplements Contract Wizard Event Calendar Markets New Records Packages Portal Sellers Price and Availability Promotion Code Definitions Quota Management Rate Code Groups Reservation Group Sales Approval Segment Groups Source Codes Special Cases Stop Sale Travel Agencies
Frequently Asked Questions
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What is hotel contract management?
Hotel contract management is a key feature of hotel management software that allows you to easily manage agreements between hotel businesses and travel agents. This feature enables your business to effectively plan service and product sales strategies and seamlessly create and track agreements with agents. Considering the busy and competitive hospitality industry, contract management gives you significant advantages in maximizing opportunities and increasing guest satisfaction. With this solution, you can save time and resources while increasing availability and revenue. The contract management feature gives your business control over every aspect of hotel management, including flexible pricing and promotion management.
What is the significance of contract management in hotel management?
Contract management in hotel operations ensures that supplier relationships are managed effectively. This includes critical elements such as cost control, quality assurance, risk management, and legal compliance. Proper contract management improves the operational efficiency of the business, contributes to strengthening long-term supplier relationships, and provides a competitive advantage. Therefore, contract management has strategic importance for hotel businesses.
How to manage contracts effectively?
Clear and concise dialogue is essential for effective contract management. Contract details should be carefully reviewed to meet the expectations of both parties, and any disputes should be resolved in advance. Contracts should be regularly reviewed and updated. Flexibility and measurable targets should be set in accordance with the needs of the business. In addition, supplier performance should be regularly monitored, and feedback should be provided. Finally, legal requirements should be complied with, and long-term relationships based on trust should be created between the parties.
What is the contract wizard and how does it work?
The contract wizard is a tool available in hotel management programs that makes the process of creating a new contract simple. The program provides step-by-step guidance to ensure that all necessary information is entered into the system correctly and completely. Important details such as contract duration, pricing, and cooperating agency are requested, and the flow of information is organized to complete the process quickly. It also offers guidance on pricing rooms and generating pricing strategies for special cases. Once all the information is submitted, the contract is finalized and activated through the approval process in the system.
What are the metrics that should be reported in contract management and how should these metrics be analysed?
Metrics that need to be reported in contract management include contract completion deadlines, supplier performance, contract breaches, discrepancies between cost estimates and actual costs, and supply chain efficiency. It is very important to analyze these metrics when evaluating an enterprise's contracting processes. For example, analyzing contract completion times helps to assess the performance of the business in terms of efficiency and time management, while analyzing supplier performance helps to assess the effectiveness and quality of partnerships. These analyses provide a basis for improving processes and making strategic decisions for the business.
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